Enterprise Content Management (ECM)

Enterprise Content Management

Faster, affordable government is possible with OnBase document management.

OnBase is a proven enterprise content management solution for each level of government, helping each meet today’s challenges of smaller budgets and staffs while laying the foundation for simplified, efficient and mobile government information technology.



One system to manage agenda, minutes, video and records

OnBase provides a single platform for the complete management of the agenda, minutes, video, voting and records related to a meeting.

  • Automatic packet creation for constituents and council members.
  • Simplified video posting with agenda bookmarks.
  • Tracking and displaying of live voting.
  • Consolidates disconnected solutions.

Eliminate risk and remain compliant with OnBase Government contract software

OnBase Contract Management transforms your contract management efforts by capturing, storing, routing and notifying staff of necessary tasks they must do to complete contract reviews and renewals on time.

  • Schedule alerts for contract review, renewal and deletion.
  • Shorten lengthy audits by automatically tracking all contract modifications.
  • Centralize storage with permission-based access and edit rights.

Support compliance and constituent services

The OnBase Policy and Procedure Administration solution creates a single place to distribute, acknowledge and archive your policies. With information stored electronically, every member of your staff is aware of the most current policies, supporting compliance with government mandates and agency standards.

With OnBase, automatically send out a new, revised or canceled policy to your staff, who can electronically confirm that they read and acknowledged it.

Tools that drive digital government transformation

According to the General Accountability Office (GAO), about 75 percent of Federal IT budgets are spent on legacy hardware and software solutions.

  • Case management
  • Enterprise content management (ECM)
  • Capture
  • Business process automation
  • Enterprise file sync and share

Connect OnBase with your ERP system

To modernize, many agencies turn to ERP systems like PeopleSoft®, SAP®, Oracle, JD Edwards® and Infor Lawson. However, many of the processes these ERPs manage – like invoice processing, procurement tasks, contract management, credentialing and certifications – also rely on documents. Switching between paper and data systems not only slows down staff.

OnBase connects any ERP solution with related documents, automating processes and creating transparency for financial and human resources tasks.

Put documents on the map with OnBase Esri Integrations

OnBase Esri Integrations puts your documents on the map. Instead of searching multiple locations to find needed information, GIS users access supporting documents right from the maps they use, allowing them to efficiently work in the interface they are most comfortable with. OnBase eliminates paper processing, automating processes while providing simultaneous access to documents that require reviews by multiple staff members.

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